SAP Business One

SAP Business One

Manage all your core business processes through a single platform providing company-wide visibility and efficiency from anywhere.

What is SAP Business One?

SAP Business One is an affordable business management and ERP system, which automates business processes, streamlines operations and increases staff productivity.

Available in the cloud or on-premise, SAP Business One brings together a number of functions onto one platform, including accounting, finance, inventory, purchasing, CRM and project management.

Easily customised and scalable, the system provides instant access to highly accurate business-critical information, enabling you to make faster business decisions, improve agility and increase profitability.

What are the benefits of SAP Business One?

Find out how SAP Business One can help you to provide a better service for your customers, make improved business decisions based upon real-time data and refine key processes to improve efficiency.


SAP Business One scales with your business growth, from less than 10 to over 500 employees.


Designed to be up and running quickly and easily, with one install across multiple locations.  Available in the Cloud or on-premise across many platforms.


One solution to meet your needs, with a one-off implementation cost and flexible pricing options to suit your business.


Already fully integrated with the Microsoft Office suite, the open architecture facilitates easy integration with other third-party solutions and is fully compatible with SAP Business Suite too.


Get the information you want and when you want it. Go mobile with the SAP Business One app on apple or android devices. Create sales orders, check stock and authorise payments on the move.


Real-time access to vital information from across your organisation increases business agility, underpinning smarter, faster decision-making for improved business performance, enhanced profitability and greater market share.


Avoiding regular costly upgrades and time-consuming customisations allows you to benefit from a fast return on investment, while a centralised database ensures the right information gets to the right people at the right time for guaranteed efficiency.


Real time KPI dashboards deliver unprecedented levels of business insight and control, with the added potential of up-to-the minute analytical insights powered by SAP HANA. With this increased confidence in the data on which key decisions are based, comes faster, more robust decision-making for added business agility and optimum performance.







Improve your employees’ productivity with user specific customisations to interfaces and menus. SAP Business One can easily be enhanced to meet your business requirements, allowing business or industry specific data to be added to the core system at any time.

Download our ten-step guide to successfully implement SAP Business One in growing companies


SAP Business One key features & capabilities

Financial Management-01

Financial Management

SAP Business One offers fully integrated multicurrency financials with a flexible chart of accounts design and the ability to report across cost centres and projects. It also provides a comprehensive solution for banking, cash flow, budgets, inter-company trading, fixed asset management and financial reporting.



Customer Relationship Management (CRM)

Manage customer service, the sales process and support with integrated CRM across business functions in the system. Ensure total control of lead generation and client retention for your business. SAP Business One provides end-to-end visibility of the entire customer lifecycle. Track sales opportunities and activities from first contact to close of sale and beyond.


Purchasing and Inventory Management-01

Purchasing and Inventory Management

Manage the complete purchasing lifecycle from blanket agreements, purchase planning, quotations, purchase orders to goods receipt and landed costs calculations. All with the ability to add approval workflows at any stage.


Manufacturing and Production-01

 Manufacturing and Production

SAP Business One MRP Forecast and Planning offers a simple and powerful forecast and MRP planning system that serves production planners and buyers alike.  This MRP feature is designed to replenish and manage items for production or procurement using user defined parameters. 


Business Intelligence-01

 Business Intelligence

SAP Business One provides powerful analytic and reporting tools. It includes a complimentary and fully integrated version of SAP Crystal Reports® for SAP Business One, so you can gather data from multiple sources and generate timely and accurate reports based on company-wide data. Integrated with Microsoft Office, SAP Crystal Reports lets you choose from a variety of report formats and control access to information displayed.


Analytics and Reporting-01

 Analytics and Reporting

KPI and dashboards reporting, Crystal Reports integration, standard SAP Business One delivered reports, Excel pivot tables and business intelligence.


Add-ons for SAP Business One

Every industry has its own unique business processes, requirements and challenges. SAP Business One apps extend the core functionality of the platform with industry and process-specific solutions that will work seamlessly as part of your solution.

We deliver apps for job costing, mobile WMS, inter-company trading and more.

Find out more

How does SAP Business One work?

Where you work is up to you. Thanks to the flexibility of SAP, you can install on your premises or access via our SAP Business One Cloud platform—and take advantage of mobile working by using SAP Business One on the move.


For maximum flexibility, scalability and low total cost of ownership (TCO), you can consume SAP Business One as a software as a service.  Many of our customers are already benefiting from adopting SAP Business One in the Cloud, hosted in our datacentre.


For those who are not yet ready to embrace the Cloud, or prefer to keep systems in-house, SAP Business One is available as a fully on-premise solution, supported by APH’s team of consultants.

Why choose APH as your SAP Business One partner?

From our head office in Manchester, we deliver on-premise SAP deployments and also hosted solutions within our enterprise datacentre.

  • Support desk to field calls & user questions with Quick problem resolutions with minimum disruption to your business
  • Account management
  • On-site consultancy
  • Upgrades
  • Additional user training (on site, computer based and classroom style)
  • Development and integration
  • Reporting

Supporting your success and unlocking the potential of sap business one 

Through our unrivalled SAP support services, we are committed to helping our clients optimise their investment in SAP Business One.

From solving incidents to enhancing your SAP Business One system, our support is unrivalled in its innovation.

We work on a proactive basis that enhances your SAP Business One solution. Whether that is through supporting of project developments or delivering end-user training.

We offer a comprehensive maintenance and support options that include:

  • Wider IT experience, including Microsoft and managed IT services
  • Dedicated hosting facility, so we can offer both on-premise and APH Cloud solutions
  • Over thirty years’ experience delivering ERP solutions
  • Full lifecycle services including planning, migration, deployment, implementation and support of your system
  • Proactive approach to SAP Business One support with quick problem resolutions with minimum disruption to your business
  • Experience across a wide range of different industries including manufacturing, engineering and professional services

SAP Business One support you can rely on

We take a proactive approach to SAP Business One support by recording the reason for every support call you log. This allows us to spot trends by analysing the cause of recurring issues. We can then suggest complimentary training for your users, if appropriate, to address problems that regularly occur.

We also use the latest screen viewing software to remotely diagnose any problems your users experience. If necessary, we can proactively monitor the health and performance of all workstations using SAP Business One as part of our managed IT services offering.

Our standard helpdesk hours for SAP Business One support are 08am to 5:30pm, Monday to Friday. Extended support is available upon request.


managed IT services are supported by our Service Desk

Unhappy with your SAP Business One support provider?

Should you wish to change from another SAP partner to get the support you require, please contact us to discuss your requirements. We can explain how our support services differ from other SAP Business One partners you may have worked with.

Get in touch

Financial Management

SAP Business One provides a complete set of tools to help manage and streamline your financial operation. It automates everyday accounting tasks such as maintaining ledgers, journal entries, supporting tax calculations and enabling multicurrency transactions.

You can conduct all your banking activities – including processing bank statements and payments, as well as reconciling accounts. You can also manage cash flow, track budgets, and compare actuals versus plans to see where your business stands at a moment’s notice.

By integrating your financial operation in real time with other business processes, such as purchasing and sales, you can speed transactions and improve visibility into cash flow.

Accounting – automatically handle all key accounting processes, such as journal entries, accounts receivable, and accounts payable.

Controlling – accurately manage cash flow, track fixed assets, control budgets, and monitor project costs.

Simplified – management of fixed assets, the virtual fixed asset function frees you from repetitive manual data entry.

Banking and reconciliation – quickly process reconciliations, bank statements, and payments by various methods including checks, cash, and bank transfers.

Financial reporting and analysis – create standard or customized reports from real-time data for business planning and audit reviews.

Customer Relationship Management (CRM)


Acquiring new customers is important for success but maximizing customer relationships is just as crucial. SAP Business One provides the tools to help you efficiently manage the entire sales process and customer lifecycle – from initial contact to final sale, to after-sales service and support.

Its integrated functionality provides a complete view of prospects and customers, so you can better understand and meet their needs. As a result, you can turn prospects into customers, increase sales and profitability, and improve customer satisfaction.

Sales and opportunity management – track opportunities and activities from the first contact to deal closing.

Marketing campaign management – create, manage, and analyze marketing activities.e.

Customer management – store all critical customer data in one place, synchronize and manage customer contacts stored in Microsoft Outlook

Accounting – automatically handle all key accounting processes, such as journal entries, accounts receivable, and accounts payable.

Reporting and analysis – create detailed reports on all aspects of the sales process, including sales forecasting and pipeline tracking, using time saving templates.

Mobilise your sales team – manage your sales information on the move with SAP Business One Sales mobile app.

Purchasing and Inventory Management

Manage your warehouse, inventory, logistics and operations. SAP Business One allows users to monitor stock levels, track transfers across multiple warehouses, produce pick lists, check stock availability and plan for future material requirements.

Every small business needs a systematic approach to managing the procurement process, from requesting supplier quotes, to creating purchase requests and paying suppliers. SAP Business One helps manage the complete order-to-pay cycle, including receipts, invoices, returns, and payments.

Integrated reporting tools let you easily compare suppliers and prices to negotiate better deals and identify opportunities for cost savings.

Procurement – create purchase requests, POs, and goods receipts; link purchasing documents and view document trails for audit purposes; and manage returns, additional expenses, and multiple currencies.

Master data management – manage detailed data in a user-friendly interface, view account balance and purchase analyses, and maintain detailed item purchasing information with price lists and tax information.

Warehouse and accounting integration – achieve real-time synchronisation of goods receipts and inventory warehouse levels;

Bin location management – manage stock in multiple warehouses, by dividing each one into multiple subzones, set up allocation rules, optimise stock movement, and reduce picking times.

Process accounts payable invoices, cancellations, and credit memos with a PO reference; plan your material needs; and schedule your purchases accordingly

Easier, up-to-date reporting – generate reports with real-time data and display them in various report formats or dashboards.


Manufacturing and Production


The Manufacturing and Production module also provides accurate information about inbound and outbound shipments, inventory, and item location. You can value inventory using standard costing, moving average, FIFO, and other methods; monitor stock levels; and track transfers in real time. You can run real-time inventory updates and availability checks and manage standard and special pricing. You can also apply volume, cash, and customer discounts and run reports that reveal their impact.

SAP Business One offers planning tools to help manage your production and inventory requirements to meet the demands of your customers. Manage your production process from the creation of Bills of materials to routes and resource planning with your business. Allowing users to manage the issuing and receipting of goods, ensuring inventory remains accurately tracked. Using the resource capacity planning tools ensures businesses have the right levels of resources to complete production on time and in budget to meet the customers deadlines.

MRP Forecast and Planning offers a simple and powerful forecast and MRP planning system that serves production planners and buyers alike.  This MRP feature is designed to replenish and manage items for production or procurement using user defined parameters. 

Production and material requirements planning create and maintain multilevel bills of materials (BOMs).

Process and release components to production orders manually or by back flush.

Ability to schedule production orders against your resource capacity

Accurately plan materials and resources required using the solution’s planning wizard.

Maintain prices for BOMs to maximise profits.

Efficient reporting – generate reports with timely data and display them in various formats or dashboards.


Business Intelligence


SAP Business One provides powerful analytic and reporting tools. It includes a complimentary and fully integrated version of SAP Crystal Reports® for SAP Business One, so you can gather data from multiple sources and generate timely and accurate reports based on company-wide data. Integrated with Microsoft Office, SAP Crystal Reports lets you choose from a variety of report formats and control access to information displayed.

With optional analytics powered by SAP HANA, SAP Business One takes advantage of in memory computing for analysis and reporting. You gain real-time access to predefined dashboards and reports, as well as productivity tools to support decision making.

You can tailor forms and queries to meet specific requirements without technical training. You can also configure settings to define exchange rates, set authorisation parameters, and create import and export functions for internal mail, e-mail, and data.

Report creation and customization – access data from multiple sources, create new reports, and customise existing ones in a variety of layouts with minimal IT overhead.

Interactive analysis – use with standard MS Excel features to create reports and see your business from new angles.

Intuitive tools – drag and relate, drill downs, search assistance, and workflow-based alerts.

Analytics plus pre-defined KPIs (key performance indicators) help you to see average delivery variance days, top five sales employees

Enhance your reports with powerful visualizations by integrating SAP Lumira for SAP Business One.


Analytics and Reporting


SAP Business One empowers your employees to make smart, confident decisions, faster by capturing all critical information across sales, customers, operations, and finance – making it

instantly available company-wide. By integrating this data in one system instead of multiple disconnected spreadsheets, it eliminates duplicate data entry, costs, and related errors.

Workflow-based alerts trigger automatic responses when important business events occur, allowing you to focus on the most critical events. You have clear visibility into how

your business is performing and greater confidence in the information used to make decisions.

Together with the fully integrated SAP Crystal Reports for SAP Business One you can create dashboards and reports that provide insight into all business areas. Intuitive, interactive drill-down functionality helps you get answers to your most pressing questions. Employees

can address customer needs faster, and managers can accurately track revenues, costs, and cash flow to assess performance and take quick corrective action.

For even faster information access, the SAP HANA version for SAP Business One provides powerful analytics in real time, making it easier for users to search SAP Business One for the information you need and create standard or ad hoc reports in a moment.